It is said that 2 hours of planning can save 2 weeks of work. This is especially true for SAP projects, where the stakes are high and the success of the entire enterprise depends on the efficiency and smooth operation of the system. A well-planned SAP project is the foundation for its success.

Why is planning so important?

  • SAP projects are complex and expensive. They can have budgets in the millions and have a huge impact on the company’s operations. A good plan helps to minimize the risk of errors and delays, saving time and money.
  • SAP systems are large and integrated with many business processes. Careful planning is essential for a smooth migration or implementation of a new solution to ensure the company’s operations continue without disruption.
  • Each SAP project is unique. Mature organizations often have a number of individual solutions that need to be considered in the planning process.

The three pillars of a successful SAP project:

  1. Project scope realization: Precisely defining goals and functionalities, taking into account the needs and specifics of the organization.
  2. Efficient budget utilization: Precise cost estimation and expense control at every stage of the project.
  3. Meeting deadlines: Setting a realistic schedule and closely monitoring work progress.

Key stages of preparation for an SAP project:

1. Organizational preparation:

  • Defining the project scope and key stakeholders.
  • Assessing internal resources and staffing needs.
  • Gathering and cataloging business process documentation.

2. Budget preparation:

  • Estimating project costs considering various factors.
  • Securing appropriate financial resources.

3. Logistic preparation:

  • Providing adequate technical facilities and infrastructure.
  • Organizing a workspace for the project team.

10 principles of effective SAP project preparation:

  1. Get to know the system’s capabilities and assess their fit for your organization.
  2. Gather and organize business process documentation.
  3. Define the project scope and priorities, focusing on key functionalities.
  4. Set a realistic schedule, taking into account other projects in the company.
  5. Identify key stakeholders and decision-makers, including the project sponsor.
  6. Organize an internal project team with clearly defined roles and responsibilities.
  7. Establish communication rules within the team, including escalation paths.
  8. Verify the technological readiness for the project.
  9. Use the support of an experienced SAP implementation partner.
  10. Provide the necessary logistics, including rooms, collaboration tools, and accommodation for project members.

Remember: A well-planned SAP project is half the battle. The other half is careful execution and constant monitoring of progress. By investing time and energy in the preparatory phase, you increase the chances of successful project completion and achievement of the set goals.